admin and facilities manager in Kuala Lumpur

posted
contact
gayathri balaram, randstad
job type
permanent
salary
RM 102,000 per year

job details

posted
location
kuala lumpur, wilayah persekutuan
specialism
property
job type
permanent
working hours
Full-Time
salary
RM 102,000 per year
reference number
91M0151887_1610013226
contact
gayathri balaram, randstad
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job description

company info

this company is from the Banking industry


tittle

Deputy Manager under the Business Administration & Control department

job description covers across the functions below;


Project Management
• Work closely with end-users to determine functional requirements for the project, focusing on business process improvement via innovative use of technology
• Manage stakeholders’ expectations as well as communicating business values derived from those
initiatives.
Outsourcing & Vendor Management
• To ensure compliance to key internal control by defining a set of effective outsourcing and vendor management annual monitoring.
• Develops and deploys change management practices.
• Plans and facilitates vendor performance reviews and manage Service Level Agreement with outsourcing and non-outsourcing vendors.
• Manage expense and budget management on cost reduction savings plan.
• Develops cost/benefit analysis and benefit realization plan.
Facilities
• Reviews the facilities management programs and developments that the building services are performing at an optimum level.
• Review and enforce the security/safety policies to protect the company's properties and its employees.
• Manage and review annual maintenance service agreement is renewed before the expiry.
• Overseeing renovations and refurbishment projects in the organization.
• Overseeing and enforce telecommunication system, office equipment, physical office security, carpark management is functioning without any downtime and irregularities on monitoring and control processes.
Administration
• Assume responsibility and accountability to take charge and drive the session, ensuring smooth operations and controls, which shall include the team of admin and facilities team.
• Responsible for managing end-to-end support for management on logistic and accommodation.
• Responsible and administrate on managing corporate insurance.
• Responsible for and administrate company car assets and driver administration management.
• Administrate and ensure all Corporate Compliance Policy are adhered to, comply with regulatory requirements.
• Supervise and administrate outsourcing mailing room services, off-site storage management, third-party cleaning service provider, etc. performance according to the SLA.
• Responsible for customer statement handling, fax/email monitoring services, receptionist functionality etc according to the standards set in the company guidelines.

Requirements:
• Minimum 10 years and above experience in administration, outsourcing, facilities, and project management.

• Preferably in the banking industry or Shared Service Center.
• Good analytical and problems solving skills and abilities with strong interpersonal skills.
• Maintain good relationships with all stakeholders and vendors.

• Proactive, energetic, open-minded, accountable, organized, detail-oriented, multitasking, self-motivated, positive, and a good team player.

• Ability to deliver under pressure level and tight timeline.



skills

no additional skills required

qualification

no additional qualifications required

educational requirements

Bachelor Degree