You are successfully logged out of your my randstad account

You have successfully deleted your account

summary

kuala lumpur, wilayah persekutuan
randstad malaysia
RM48,000 - RM72,000 per year
permanent

specialism
human resources
sub specialism
generalist hr
reference number
91M0219368_0637702135626541531

speed up the application by sharing your profile

job details

You will provide comprehensive support to our CEO and the executive team, to assist them on their core responsibilities. Through this role you will be exposed to further opportunities to allow yourself to continuously upskill and challenge your personal and professional development, creating the specific position for you.

This role will encompass responsibilities across diverse business sectors such as business development management, financials, business operations, human resources, and marketing. You will team with the executive team to supporting and executing strategic decision making, business administrative and operations.

1. Executive Assistant

Manage executives’ team calendars
Schedule appointments & coordinate meetings
Organise travel & events arrangements:

Utilising technology tools to research for arranging domestic & international travels
Coordinate and plan events: conferences, internal & external activities
Create budgeting for travel & events

Documentations: meeting minutes, prepare and organize documents, presentations, and reports
Communications: liaise between the executive teams and internal/external stakeholders by responding to emails or any other inquiries, answering and making phone calls on behalf of company or the CEO in business professional manners
Relationship Management: Build and maintain positive relationships with internal and external stakeholders through meetings to maintain strong relationships with key stakeholders to company
Strategy and communications planning with the Executive Team

2. Documentations

Filing management: Utilising technology tools (Confluence, Jira, Sharepoint) to maintain and improve filing & documentations system
Building procedural workflows for tasks to document your role and train others

3. Operations

Ensuring staff are time tracking and focused on the right outcomes
Keeping track of assets control (laptops, software subscriptions)
Generic Business Needs (ex. Insurance)
Generate report overview of all projects

4. Financial

Excel skills to create spreadsheets for financial planning
Financial transaction reconciliations
Preparing wages
Assisting in Taxes and Superannuation processing (working with accountants)
Budgeting
Debt collections
Preparing invoices

5. Human Resources

Staff leaves record
Preparing staff contract documentations
Coordinating interview, assignment schedule & communication with candidates
Assisting in coordinating internal staff queries

6. Research Capabilities

Technology: keeping up to date with the tools used in the market, continuous upskills and mastering the tools, utilising technology tools for research
Industry research: understanding of the industry, its problems and impact of solutions if User feedback
Collection of user feedback to improve our processes, engagement, and software products in use

training
Internal training is provided through 1 on 1 pairing with the CEO and Executive Team. You may also receive external training for the role and executive management with an educator or consultant or through private courses.

about the manager/team
You will be reporting to the CEO & the Executive Teams (Operation Manager & Technical Manager).

skills & experience required

Proven experience as an executive assistant or similar role with at least a 1 year of experience, preferably supporting C-level executives will be a plus point
Fresh graduate with Bachelor’s Degree or equivalent work experience is welcomed
Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
Excellent written and verbal English communication skills
Attention to details with numbers for financial administration, reporting, and meeting minutes
Proficient in using Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
Ability to quickly learn in utilising other technological tools. Experience in using Jira, Confluence, Miro will be preferable
Proficient Excel Skills to create financial planning and budgeting spreadsheet
Strong problem-solving skills and the ability to anticipate needs and take proactive measures
Professional demeanour, positive attitude, and the ability to maintain composure under pressure
Research skills in conducting independent primary research using technology
Proactively upskills and research in pursuing knowledge and keep up to date with technologies

values & principles

Proactive: We strategise and plan before we execute to deliver on our promise
Discipline: We demonstrate discipline through our routines with consistency
Clarity: We align all our expectations to ensure we achieve the same goals. Our thoughts, words and actions are uniform
Integrity: We do what we say through honesty, transparency, and consistency

travel requirements
You will be required for domestic or international travel on a case-by-case basis.

how to apply
To submit your application, please click 'apply' or submit your latest CV shalin.azmi@randstad.com.my.
Shalin Azmi | Randstad Malaysia | +60 10-666 7147

about the company
Randstad has partnered up with one of the most prominent software companies in South Australia, our client delivers a quality softwares and applications tailored for each business need in order to maximise your outcome. They are hiring for Executive Assistant to CEO - entry/mid level.

about the job
You will provide comprehensive support to our CEO and the executive team, to assist them on their core responsibilities. Through this role you will be exposed to further opportunities to allow yourself to continuously upskill and challenge your personal and professional development, creating the specific position for you.

This role will encompass responsibilities across diverse business sectors such as business development management, financials, business operations, human resources, and marketing. You will team with the executive team to supporting and executing strategic decision making, business administrative and operations.
...

1. Executive Assistant

Manage executives’ team calendars
Schedule appointments & coordinate meetings
Organise travel & events arrangements:

Utilising technology tools to research for arranging domestic & international travels
Coordinate and plan events: conferences, internal & external activities
Create budgeting for travel & events

Documentations: meeting minutes, prepare and organize documents, presentations, and reports
Communications: liaise between the executive teams and internal/external stakeholders by responding to emails or any other inquiries, answering and making phone calls on behalf of company or the CEO in business professional manners
Relationship Management: Build and maintain positive relationships with internal and external stakeholders through meetings to maintain strong relationships with key stakeholders to company
Strategy and communications planning with the Executive Team

2. Documentations

Filing management: Utilising technology tools (Confluence, Jira, Sharepoint) to maintain and improve filing & documentations system
Building procedural workflows for tasks to document your role and train others

3. Operations

Ensuring staff are time tracking and focused on the right outcomes
Keeping track of assets control (laptops, software subscriptions)
Generic Business Needs (ex. Insurance)
Generate report overview of all projects

4. Financial

Excel skills to create spreadsheets for financial planning
Financial transaction reconciliations
Preparing wages
Assisting in Taxes and Superannuation processing (working with accountants)
Budgeting
Debt collections
Preparing invoices

5. Human Resources

Staff leaves record
Preparing staff contract documentations
Coordinating interview, assignment schedule & communication with candidates
Assisting in coordinating internal staff queries

6. Research Capabilities

Technology: keeping up to date with the tools used in the market, continuous upskills and mastering the tools, utilising technology tools for research
Industry research: understanding of the industry, its problems and impact of solutions if User feedback
Collection of user feedback to improve our processes, engagement, and software products in use

about the manager/team
You will be reporting to the CEO & the Executive Teams (Operation Manager & Technical Manager).

skills & experience required

Proven experience as an executive assistant or similar role with at least a 1 year of experience, preferably supporting C-level executives will be a plus point
Fresh graduate with Bachelor’s Degree or equivalent work experience is welcomed
Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
Excellent written and verbal English communication skills
Attention to details with numbers for financial administration, reporting, and meeting minutes
Proficient in using Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
Ability to quickly learn in utilising other technological tools. Experience in using Jira, Confluence, Miro will be preferable
Proficient Excel Skills to create financial planning and budgeting spreadsheet
Strong problem-solving skills and the ability to anticipate needs and take proactive measures
Professional demeanour, positive attitude, and the ability to maintain composure under pressure
Research skills in conducting independent primary research using technology
Proactively upskills and research in pursuing knowledge and keep up to date with technologies

values & principles

Proactive: We strategise and plan before we execute to deliver on our promise
Discipline: We demonstrate discipline through our routines with consistency
Clarity: We align all our expectations to ensure we achieve the same goals. Our thoughts, words and actions are uniform
Integrity: We do what we say through honesty, transparency, and consistency

experience
2 years
skills
no additional skills required
qualifications
Fresh graduate with Bachelor’s Degree or equivalent work experience is welcomed.
education
Bachelor Degree

apply with randstad.
Applying with us is easy. We will review your application and see if you are a good fit for the job and the company.
we’ll give you a call.
Our consultant will call you to discuss your application and further career aspirations if you're suitable for a role.
getting you registered.
If you’ve never worked with us before, we’ll need some basic additional pieces of information to confirm your eligibility to work in Malaysia.
compliance check.
Next, we just need to verify a few things - we’ll make the relevant compliance checks and keep you posted.
reference and background check.
As part of the process in ensuring you’re perfect for the role, we’ll make contact with any relevant references you’ve provided.
the perfect job for you.
Our expert team will either arrange an interview for the role you’ve applied for, or if they believe there’s a better opportunity, they’ll suggest alternative options too.
the interview.
If a job which you have applied for requires an interview, we will ensure you are fully prepared and know exactly what to expect - good luck!
start your new job.
Congratulations, you’re ready to begin your new job. The team will ensure that you’re fully prepared for your first day.

shalin azmi

senior hr executive
- kuala lumpur, wilayah persekutuan
- permanent
- RM60,000 - RM78,000 per year
about the companyOur client is a medical equipment manufacturing company. about the role They are currently looking for a Senior HR Executive to join the team. You will be responsible for providing support to the HR Manager for the full spectrum of HR functions. Your responsibilities include but not limited to the following areas:- Overseeing the payroll processPrepare on the HR reports, confidential HR correspondence etcHandle end to end recruitment activ
posted 26 september 2023
about the companyOur client is a medical equipment manufacturing company. about the role They are currently looking for a Senior HR Executive to join the team. You will be responsible for providing support to the HR Manager for the full spectrum of HR functions. Your responsibilities include but not limited to the following areas:- Overseeing the payroll processPrepare on the HR reports, confidential HR correspondence etcHandle end to end recruitment activ
show job details
hr executive (construction)
- kuala lumpur, wilayah persekutuan
- permanent
- RM36,000 - RM60,000 per year
about the companyOur client is a MNC construction company. about the role With their growing operations, they are currently looking for a skilled and motivated Senior HR Executive to join the team. You will be taking care of the full spectrum of HR strategies, covering but not limited to Recruitment, Reward Management, Learning & Development, Talent Management, Employee Engagement, and Employee/Industrial Relations etc. skills & experience requiredTo be th
posted 7 september 2023
about the companyOur client is a MNC construction company. about the role With their growing operations, they are currently looking for a skilled and motivated Senior HR Executive to join the team. You will be taking care of the full spectrum of HR strategies, covering but not limited to Recruitment, Reward Management, Learning & Development, Talent Management, Employee Engagement, and Employee/Industrial Relations etc. skills & experience requiredTo be th
show job details
senior hr executive
- kuala lumpur, wilayah persekutuan
- permanent
about the companyOur client is a mnc within the engineering space. about the role With their growing operations, they are currently looking for a skilled and motivated Senior HR Executive to join the team. You will be taking care of full spectrum of HR strategies, covering but not limited to Recruitment, Reward Management, Learning & Development, Talent Management, Employee Engagement, and Employee/Industrial Relations etc. skills & experience requiredTo b
posted 6 september 2023
about the companyOur client is a mnc within the engineering space. about the role With their growing operations, they are currently looking for a skilled and motivated Senior HR Executive to join the team. You will be taking care of full spectrum of HR strategies, covering but not limited to Recruitment, Reward Management, Learning & Development, Talent Management, Employee Engagement, and Employee/Industrial Relations etc. skills & experience requiredTo b
show job details

Thank you for subscribing to your personalised job alerts.

You need to enable JavaScript to run this app.

executive assistant (it) - remote.

job details

experience

skills

qualifications

education

the application process.

apply with randstad.

we’ll give you a call.

getting you registered.

compliance check.

reference and background check.

the perfect job for you.

the interview.

start your new job.

get in touch

shalin azmi

related jobs.

senior hr executive

hr executive (construction)

senior hr executive

let similar jobs come to you