contracts administrator in Kuala Lumpur

daily pichay, randstad
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kuala lumpur, wilayah persekutuan
human resources
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daily pichay, randstad
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job description

about the company

Randstad is the world’s leading HR solutions agency that is passionate about making work meaningful. We thrive on delivering award-winning and digital-led talent matching solutions to organisations ranging from start-ups to global multinationals.

We believe in developing our people - professionally and personally. At Randstad Malaysia, we offer our consultants a diverse environment focussed on skills development, innovation and performance recognition.

When you work with us, you’ll be empowered to carve your career progression, access great training opportunities and earn a highly competitive income with uncapped commissions.

about the job

As a contracts administrator, you will act as the point of contact for all temporary payroll contractors facilitating all documentation, processes and workflow for onboarding/offboarding and work pass applications. You will also be the liaison between consultants, clients, contractors and finance shared services, performing all temporary payroll solution responsibilities with the main focus on streamlining the onboarding/offboarding process.

main accountabilities

  • liaise with clients and contractors to collate all information and documentation for onboarding/offboarding and work pass application
  • ensure all work pass issuance is completed for successful cases before contract deployment begins
  • work with consultants and clients to draft employment contracts with terms which are aligned with Malaysia’s Employment Act
  • ensure complete and accurate data is entered into the system to facilitate payrolling and invoicing
  • be the point of contact for key stakeholders (consultants, client, contractors and payroll team) to resolve any queries relating to leave management, timesheet submission/approval and payroll.
  • send monthly emails to remind contractors and clients to submit and approve timesheets.
  • consolidate data of existing contractors’ assignments and trigger reminders to consultants and clients for extensions
  • generate reports, maintain records and update information on work assignments

skills and experience

  • At least 2 years of working experience in HR in a similar capacity
  • Sound knowledge of Malaysia Employment Act and related statutory bodies requirements
  • A confident, friendly and adaptable individual who has the ability to work independently and as a team
  • Experience in work pass applications, or exposure to recruitment agencies would be advantageous
  • Service and delivery focused
  • Well-organised with high attention to detail & accuracy
  • Deadline driven with a sense of urgency
  • Reliable and able to work with limited supervision

culture and benefits

Randstad is a people-first organisation. We go above and beyond to ensure that every employee feels empowered to make and drive change, while looking after their physical and mental health.

Aside from a highly competitive salary, you will have access to medical insurance benefits, you’ll also have the unique opportunity to collaborate with other teams and markets as you grow with us.


contracts administration, onboarding & offboarding documents, work pass applications, employment contract


At least 2 years of working experience in HR in a similar capacity

educational requirements

Post Graduate Diploma