account payable assistant (trade claim).

• Ensure trade spend is properly accrued and recognized in the correct accounting period. Identify and highlight variances, or potential overspending to management and commercial teams.

2. Invoice Processing and Control
• Ensure all trade-related invoices are captured accurately and on a timely basis in SAP.
• Validate invoice details including amount, vendor, promotion reference, and billing
period.
• Regularly check and reconcile SAP aging with trade spend management records to ensure alignment.
• Follow up on missing, delayed, or incorrect invoices with vendors and internal teams.

3. Commercial Claim Validation
• Review and validate all trade and commercial claims to ensure they are valid, accurate, and TTA compliant.
• Ensure all supporting documents are complete, accurate, and properly approved according to the COA approval matrix.
• Detect discrepancies, duplicate claims, or non-compliant submissions.
• Communicate and resolve claim disputes or inconsistencies with relevant stakeholders in a timely and professional manner.
• Maintain proper documentation audit trail for all claims

4. Payment Coordination and Submission
• Consolidate validated and approved claims/invoices for submission to Accounts Payable (AP).
• Ensure payment requests are accurate, complete, and compliant with payment terms.
• Coordinate closely with AP to ensure timely payment execution and resolution of payment-related issues and audit trails for all claims processed.

5. Statement of Account (SOA) Reconciliation
• Perform monthly SOA reconciliations with customers, distributors, or vendors.
• Investigate, explain, and resolve differences between company records and external statements.
• Ensure reconciliations are completed accurately, on time, and well documented.

6. Others
• Support internal and external audits by providing required documentation and explanations.
• Prepare ad-hoc reports or analysis related to trade claims, spend, or reconciliations when required.
• Work collaboratively with Sales, Commercial and Finance.

about the manager/team
Reports to Trade Claim Team Lead