Job Summary
We are seeking a reliable, detail-oriented professional to manage daily order processing and administrative operations during a temporary coverage period. This role is vital for ensuring accurate order entry, shipment coordination, and documentation control. The ideal candidate will have experience in SAP/ERP transactions and shipping documentation, with the ability to step in quickly and maintain smooth operations during peak periods.
About the job
Order & Shipment Management
- Handle end-to-end order processing: taking, entry, confirmation, and tracking.
- Coordinate with Warehouse, Logistics, Sales, and Customer Service for timely execution.
- Monitor inventory availability and support delivery scheduling.
- Respond to urgent orders and unexpected operational changes promptly.
Documentation & Finance Support
- Prepare and organize shipping documents and reconciliation files.
- Assist with electronic/paper invoicing and provide basic accounting support.
- Maintain financial and regulatory documentation related to orders.
System & Admin Support
- Utilize SAP / ERP systems for data maintenance and shipment monitoring.
- Ensure 100% accuracy and compliance with internal procedures.
- Provide ad hoc administrative support and coverage during team leave.
Candidate Requirements
Work Experience
- Minimum 3 years in order management, sales admin, logistics, or shipping documentation.
- Experience in fast-paced environments (Trading, Distribution, or Manufacturing) is preferred.
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Preferred Profile & Core Skills
- Highly organized & detail-oriented
- Order processing & monitoring
- Responsive under time pressure
- Shipping & delivery coordination
- Dependable with minimal supervision
- Data accuracy & reconciliation
- Calm during urgent requirements
- Cross-functional coordination
- Mature and team-oriented
- Invoicing & document management
