summary

kuala lumpur, wilayah persekutuan
RM8,000 - RM9,000 per month
contract

specialism
human resources
sub specialism
generalist hr
reference number
91M0273671_9309770154405165301

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job details

about the company

Our client is a global management consulting firm that combines deep industry knowledge with specialized expertise to create meaningful impact for businesses worldwide. Operating from their Kuala Lumpur office, our client fosters an inclusive, collaborative and growth-oriented culture where administrative professionals act as strategic business partners to senior leaders. Our client provides: ...

An inclusive and collaborative environment
A culture of learning, growth, and impact
Work-life quality

about the job

Our client is seeking an Executive Assistant to provide comprehensive high-level administrative support to three to five Partners across the globe. Reporting to the Senior EA Manager, this role acts as a vital liaison for client engagement, calendar logistics, business development and day-to-day administrative operations.

Complex Calendaring: 80% of the workload is being proactive in managing and scheduling your partners calendars for their client in multiple time-zones.
Travel Management: Proactively managing complex Partner diaries, scheduling internal/external meetings, and organizing efficient travel itineraries, accommodation and visas.
Business Development & RFP Support: Providing extensive administrative support for RFPs (monitoring portals, supporting MOF certification, attending tender briefings), tracking CRM activity and collaborating on targeted client campaigns.
Daily Administration: Preparing monthly timesheets, processing expense reports, managing vendor PO creation via the internal procurement team, and maintaining project deliverable.
Team Support: Serving as a team player by providing cross-coverage for peer EAs and helping drive continuous workflow improvements.

the requirements:

Prior experience working as an Executive Assistant in a fast-paced environment such as consulting or legal firms etc.
Fluency in both written and spoken English and Malay is required; knowledge of additional languages is advantageous.
Able to use AI extensively to help streamline daily tasks

skills & competencies:

Proficiency in Microsoft Office Suite with strong CRM knowledge considered an advantage.
Superior written and verbal communication skills paired with high emotional intelligence (EQ).
Proven ownership mentality with excellent problem-solving ability and judgement.
Empathetic, courteous, and positive demeanor with a growth mindset.

about the company

An inclusive and collaborative environment
A culture of learning, growth, and impact
Work-life quality

Complex Calendaring: 80% of the workload is being proactive in managing and scheduling your partners calendars for their client in multiple time-zones.
Travel Management: Proactively managing complex Partner diaries, scheduling internal/external meetings, and organizing efficient travel itineraries, accommodation and visas.
Business Development & RFP Support: Providing extensive administrative support for RFPs (monitoring portals, supporting MOF certification, attending tender briefings), tracking CRM activity and collaborating on targeted client campaigns.
Daily Administration: Preparing monthly timesheets, processing expense reports, managing vendor PO creation via the internal procurement team, and maintaining project deliverable.
Team Support: Serving as a team player by providing cross-coverage for peer EAs and helping drive continuous workflow improvements.

the requirements:

Prior experience working as an Executive Assistant in a fast-paced environment such as consulting or legal firms etc.
Fluency in both written and spoken English and Malay is required; knowledge of additional languages is advantageous.
Able to use AI extensively to help streamline daily tasks

skills & competencies:

Proficiency in Microsoft Office Suite with strong CRM knowledge considered an advantage.
Superior written and verbal communication skills paired with high emotional intelligence (EQ).
Proven ownership mentality with excellent problem-solving ability and judgement.
Empathetic, courteous, and positive demeanor with a growth mindset.

skills
no additional skills required
qualifications
no additional qualifications required
education
Bachelor Degree

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executive assistant (immediately available).

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