executive assistant.

Calendar Management & Travel Arrangement
● Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
● Proactively identify opportunities to add internal and external meetings, interviews, staff meetings, follow-up
● Assist with scheduling complex project meetings as requested by the Partner and/or project team
● Coordinate complex travel and accommodation, flights, cars, rail tickets, etc.
● Develop understanding of Partner scheduling and travel preferences Coordinate travel efficiently by grouping client meetings where possible

Business Development
● Extensive administrative support for RFP’s, including reviewing portals for possible opportunities, liaising with procurement teams, supporting the certification process and attending tender briefings
● Build relationships with clients and clients EAs
● Understand the business goals and objectives of each Partner & proactively support, act as a strategic business partner to maximize client engagement and focus on client impact
● CRM Management – contact management and business activities updates
● Proactively spot clients that haven’t been called upon and/or who need follow up, support the Partners to adhere to the business development goals
● Prepare letters, proposals and other documents using company’s formatting styles
● Collaborate with Marketing colleagues for targeted campaigns including follow-up with key clients for business development meetings

Daily Administration
● Arrange visas, work permits, interviews, working with Human Capital team members

● Manage documents and project deliverables when requested
● Act as central point of contact for all assigned Principal/Partner administrative needs, liaise with other support departments as necessary
● Prepare monthly timesheets for each assigned Principal/Partner
● Prepare all expense reports in accordance with policy
● Responsible for working with Procurement team for PO creation and vendor/supplier payments