account payable executive (immediate hiring).

The Accounts Payable Specialist will be responsible for managing all aspects of the accounts payable function for our retail food and beverage operations. This role involves accurate and timely processing of invoices, vendor payments, expense reports, and maintaining strong relationships with suppliers. The ideal candidate will possess strong organizational skills, a meticulous eye for detail, and a solid understanding of accounting principles within a dynamic retail environment.

Key Responsibilities

• Invoice Processing: Receive, verify, code, and process a high volume of vendor invoices and payment requests accurately and efficiently, ensuring proper authorization and adherence to company policies.

• Payment Execution: Prepare and process electronic payments (EFTs), cheques, and other payment methods in a timely manner, ensuring all discounts are taken and payments are made according to terms.

• Vendor Management: Maintain accurate vendor records, including contact information, payment terms, and banking details. Respond to vendor inquiries and resolve payment discrepancies promptly and professionally.

• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies and proper documentation.

• Reconciliation: Perform regular reconciliation of vendor statements, general ledger accounts, and bank statements related to accounts payable. Investigate and resolve any discrepancies or unmatched items.

• Reporting: Assist in the preparation of various accounts payable reports, including aging reports, cash disbursement forecasts, and vendor analysis.

• Record Keeping: Maintain organized and accurate records of all accounts payable transactions, invoices, and payment documentation.

• Process Improvement: Identify opportunities to streamline accounts payable processes, enhance efficiency, and implement best practices.

• Compliance: Ensure all accounts payable activities comply with company policies, accounting standards, and relevant tax regulations (e.g., GST/SST where applicable).

• Collaboration: Work closely with purchasing, operations, and finance teams to ensure accurate and timely processing of invoices and resolution of issues.

Qualifications

• Education: Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Experience: Proven experience (X years) in Accounts Payable, preferably within the retail, food and beverage, or FMCG (Fast-Moving Consumer Goods) industry.

• Technical Skills:

  • Proficiency in accounting software (e.g., SAP, Oracle, Xero, QuickBooks) and strong command of Microsoft Excel (VLOOKUP, pivot tables, etc.).

  • Experience with automated invoice processing systems is a plus.

• Soft Skills:

  • Excellent communication and interpersonal skills, both written and verbal.

  • Strong problem-solving abilities and a high level of accuracy and attention to detail.

  • Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

  • Ability to work independently and collaboratively as part of a team.

Working Conditions

• Typically works in an office environment.

• May require occasional overtime during peak periods or month-end close