about the job
Payment Execution & Processing
- Execute daily, weekly, and ad-hoc domestic (ACH/EFT) and international (Wire/SWIFT) payment runs for all vendor types (Goods for Resale, Raw Materials, SG&A).
- Manage and review payment proposals to ensure all selected invoices are valid, correctly approved, and match agreed-upon payment terms.
- Monitor payment files for errors, discrepancies, or formatting issues and resolve exceptions quickly in coordination with the Treasury team and banking partners.
- Process urgent or manual "check run" requests with appropriate authorization, ensuring accurate system recording.
- Ensure strict compliance with foreign exchange procedures and local tax regulations related to international payments.
Reconciliation & Compliance
- Support daily and month-end bank reconciliation activities by providing accurate payment data and resolving outstanding cash clearing items.
- Collaborate with the Vendor Master Data team to ensure vendor bank details are verified and securely updated, adhering to internal fraud prevention protocols.
- Maintain comprehensive documentation of all payment runs, settlement confirmations, and exception resolutions for audit purposes.
- Ensure all disbursements adhere to the company’s internal controls and segregation of duties policies within the Shared Service framework.
Shared Services & Process Improvement
- Act as the primary point of contact for complex, payment-related vendor inquiries that have been escalated by the AP Helpdesk.
- Identify opportunities for process standardization and automation within the payment cycle to drive efficiency and reduce manual intervention.
- Contribute to training materials and knowledge transfer regarding payment processes for new team members and supporting entities.
