About the Company
Randstad is exclusively partnering with a dynamic and established professional IT services and consulting firm. Known for their collaborative culture and commitment to excellence, they are seeking a versatile and reliable Finance and Admin Executive to serve as the backbone of their daily operations.
This is a holistic role perfect for a hands-on professional who enjoys variety—managing the full spectrum of financial accounts while ensuring the office runs smoothly and efficiently.
The Role
Reporting to the Finance Manager, you will play a dual role. You will be responsible for maintaining accurate financial records (Full Sets) and tax compliance, while also overseeing general office administration to create a conducive working environment.
Key Responsibilities
1. Finance & Accounting Operations
Full Set Accounting: Manage Accounts Receivables (AR), Accounts Payables (AP), and General Ledger (GL) to ensure books are accurate and up to date.
Closing & Reporting: Assist in month-end closing activities, ensuring accurate financial reporting. Support the Finance Manager with data tracking and various management reports.
Payments & Collections: Manage the end-to-end invoicing process for customers and handle supplier registrations and payments. Ensure all payment documents are properly filed.
Budgeting Support: Assist in annual budgeting and periodic forecasting by consolidating data and tracking budget vs. actual performance (variance analysis).
Payroll & Claims: Assist in the processing of monthly payroll and staff expense claims.
2. Tax, Audit & Compliance
Tax Compliance: Handle end-to-end preparation of Corporate Income Tax, Deferred Tax, and Indirect Tax filings (SST). You will also oversee Withholding Tax compliance and support Transfer Pricing documentation.
Audit Liaison: Coordinate with internal and external parties for the preparation of yearly final audited accounts.
Record Keeping: Maintain a systematic filing system (physical and digital) to ensure compliance with record-keeping standards.
3. Office Administration
Office Management: Oversee the general upkeep of the office, ensuring a safe, clean, and well-maintained environment.
Procurement: Manage office supplies, pantry consumables, and office stationery, including stock monitoring and replenishment.
Vendor Management: Liaise with vendors, contractors, and service providers for office maintenance, utilities, and equipment servicing.
Event Support: Assist in coordinating company events, meetings, and staff activities when required.
Key Requirements
Experience: Minimum 4 years of proven experience in Accounting and Tax.
Technical Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoint) is essential. Experience with finance software such as Xero, QuickBooks, or e-Perolehan is highly preferred.
Soft Skills: Strong organizational skills with an eye for detail. You must be able to multi-task and prioritize effectively in a fast-paced environment.
Attributes: High level of integrity and confidentiality is non-negotiable. We are looking for a team player with a positive attitude who is willing to support colleagues across both Finance and Administrative functions.
How to Apply
If you are an organized finance professional looking for a stable role where you can take ownership of both numbers and operations, please apply directly via the job board or reach out to Dex at 0162541577 for a confidential discussion.
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