SUMMARY
We are seeking a dynamic and detail-oriented Finance & Office Manager to oversee financial operations, office administration, and support HR and corporate secretarial functions for all the various Malaysian businesses owned and run by the Group. We are looking for an individual who can manage cross-functional responsibilities with efficiency and professionalism. This role will report directly to the Managing Director.
Key Responsibilities
1. Finance & Accounting
- Prepare monthly consolidated management reporting for the companies
- Prepare half yearly segment reporting and cashflow statements
- Manage and liaise with auditors, tax agents and relevant statutory bodies when necessary
- Assist in any other ad hoc tasks related to accounting
- Liaise with Group Financial Controller based in Singapore HQ
2. Corporate Secretarial
- Ensure timely filing of annual returns, financial statements, and other statutory documents with the Companies Commission of Malaysia (SSM).
- Maintain and update statutory registers (e.g. register of members, directors, charges).
- Ensure the company complies with Companies Act, its constitution, and other relevant laws.
- Ensure board decisions align with regulatory requirements and internal policies.
- Act as the official point of contact between the company and regulatory bodies like SSM.
- Handle communication and submission of statutory returns and updates.
- Organize board and shareholder meetings (AGMs, EGMs).
- Prepare agendas, issue notices, record minutes, and ensure proper documentation of proceedings.
3. Human Resources
- Be responsible for the end-to-end payroll functions within the company from processing and approvals to statutory payments and yearly income tax reporting
- Support recruitment, onboarding, and offboarding processes
- Maintain employee records and ensure compliance with labour laws
- Address employees’ concerns which encompass performance management and professional development
- Prepare and manage the annual overhead budget in line with management’s needs
- Provide feedback on staff performance and welfare to the Singapore HQ office
- Liaise with Group Manager, Human Resources based in Singapore HQ
4. Office Administration
- Support in business planning activities which may include business continuity, financial, premises, technological, resource planning and vendor management
- Coordinating activities, arranging resources, meetings, services and supplies
- Manage office contracts and service agreements
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field
- Minimum 5 years of relevant experience in finance, HR, and corporate secretarial functions
- A member of a recognized professional body (e.g. MAICSA, MICPA, MIA), or licensed by SSM
- Strong knowledge of Malaysian financial regulations and labour laws
- Proficient in accounting software and Microsoft Office Suite
- Excellent organisational, communication, and interpersonal skills
- Ability to work independently and manage multiple priorities
