ar accountant.

Key Responsibilities

1. Revenue and Invoicing Management

• Daily Sales Reconciliation: Perform daily reconciliation of sales for multiple retail outlets (e.g., petrol stations, food stores), cross-checking Point-of-Sale (POS) reports, fleet card statements, credit/debit card settlements, and actual bank receipts to ensure all revenue is accurately captured.

• Billing & Invoicing: Prepare and distribute monthly invoices, primarily for rental income to tenants and other inter-company or B2B sales (e.g., bulk orders, catering).

• Cash Application: Accurately record and apply all customer and tenant payments into the accounting software in a timely manner.

• General Ledger (GL) Support: Ensure all AR-related transactions, including sales, receipts, and provisions, are accurately recorded and reconciled to the GL.

2. Collections and Cash Flow

• Credit Control: Proactively monitor and manage the Accounts Receivable aging report.

• Collections: Execute effective follow-up procedures on unpaid invoices, including rental and trade receivables, by communicating professionally with debtors via phone and email.

• Reporting: Assist in managing the group's daily, monthly, and yearly cash flow by providing accurate and timely reporting on expected collections and outstanding receivables.

3. Reconciliation and Compliance

• Bank Reconciliation: Perform monthly bank reconciliations for AR-related transactions to ensure accuracy between bank records and internal accounting data.

• Month-End Close: Support the month-end closing process, including preparing and posting necessary journals (e.g., bad debt provision, revenue accruals).

• Documentation: Maintain complete, organized, and auditable documentation for all AR transactions, supporting audit readiness and regulatory compliance.

• Shared Services Management: Manage AR processes for multiple companies/entities efficiently within the shared services structure.

4. Stakeholder & Process Engagement

• Liaison: Liaise with the Finance Manager, retail operations staff, bankers, and auditors for AR and compliance matters.

• Process Improvement: Identify and propose improvements to the AR process, particularly around sales reconciliation and collections efficiency.

Qualifications and Requirements

• Education: Diploma or Bachelor’s degree in Accounting, Finance, or a related field.

• Experience: Minimum of 2-3 years of proven experience in an Accounts Receivable role, preferably within a Shared Services model or a multi-entity environment. Experience in the Food Retail or FMCG sector is a strong advantage.

• Technical Skills:

  • Proficiency in accounting software (e.g., SAP, Oracle, Xero, or equivalent ERP system).

  • Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP) for data reconciliation and reporting.

• Core Competencies:

  • Exceptional attention to detail and high degree of accuracy.

  • Strong communication and negotiation skills for effective collections.

  • Proven ability to manage multiple company accounts and meet tight deadlines.