pa to md.

• Executive Support & Gatekeeping: Manage a high-volume inbox and complex calendar with a predictive mindset, anticipating needs before they arise.

• Strategic Communication: Act as the primary, discreet point of contact for internal teams and stakeholders; professionally manage requests and "no" responses on behalf of the Director.

• Project Liaison: Track engineering milestones and ensure follow-up on action items from design reviews using project management tools.

• Travel & Logistics: Coordinate intricate travel itineraries for site visits and conferences, ensuring high precision in scheduling and expense reporting.

• Technical Documentation: Produce accurate meeting minutes, reports, and presentations; must be comfortable with technical jargon and Microsoft 365 (Teams, Excel, Outlook).

• Operational Excellence: Lead "special projects," from team-building events to vendor research, to keep the office running smoothly.

Must haves:

• Prior experience as a Personal Assistant, Executive Assistant or Secretary in an engineering, construction or achitectural firm.
  
  
• Mandarin proficiency (this position requires frequent liaising with China stakeholders, with limited English proficiency.

Bonus Points For:

• A technical background or degree in a related engineering field is preferred.

• Experience with CAD file management or ERP systems.
  
  

Apply here if this sounds like you, or write in to Marie. Due to overwhelming applications only shortlisted candidates will be contacted.

If your skills don't quite align with this role, don't worry. Check out our website for other opportunities that might be a better match for your expertise.