head of hr & administration [automotive].

• Employee Relations: Act as a key point of contact for employee relations matters.
• Recruitment & Staffing: Lead the recruitment process, including job postings, interviews, candidate selection, and the onboarding process for new hires.
• Performance Management: Oversee performance management processes.
• Training & Development: Design and implement employee development programs to support career growth, leadership development, and skill enhancement.
• Compensation & Benefits: Manage the administration of compensation, benefits, and incentive programs
• Compliance & Policy: Ensure adherence to labor laws and internal policies.

Payroll & Budgeting:

• Payroll Administration: Oversee the payroll process.
• Headcount Budgeting: Collaborate with leadership and finance teams to forecast and manage headcount and staffing budgets
• Cost Management: Work with finance to manage HR-related costs, ensuring the optimization of employee resources and minimizing unnecessary expenditures.

Reporting & Communication:

• Monthly HR Report to HQ in Shanghai: Prepare and submit detailed monthly HR reports for headquarters in Shanghai, covering key HR metrics, recruitment updates, employee turnover, compliance issues, and overall HR performance.
• HR Analytics & Metrics: Track and analyze HR data (e.g., headcount, turnover rates, performance reviews) to provide insights and recommendations to senior leadership.

Administration:

• Office Management: Oversee the daily operations of the office, including office supplies, facility management, equipment maintenance, and ensuring a productive and safe work environment.
• Administrative Support: Provide executive support for senior management.
• Health & Safety: Monitor and enforce workplace safety and health regulations to ensure employee well-being.
• Vendor & Facility Management: Manage relationships with vendors, suppliers, and contractors to ensure that services (e.g., cleaning, office maintenance, etc.) are delivered in a timely and cost-effective manner.

Vehicle Management:

• Fleet Management: Oversee the management of company vehicles, ensuring they are maintained, insured, and compliant with legal regulations.
• Vehicle Assignment: Coordinate vehicle allocation to employees, including managing vehicle requests, scheduling, and usage policies.
• Cost Management: Control costs related to vehicle operations, including fuel, maintenance, and leasing, while ensuring compliance with company policies.

requirements

• A minimum of 10 years of experience in human resources, with at least 5 years in a managerial capacity.
• Experience in both HR and administrative management, including payroll, headcount budgeting, and reporting, is essential.
• Strong proficiency in Mandarin for stakeholder communication.
• Strong knowledge of HR practices, labor laws, and employment regulations.
• Experience managing payroll, benefits, and budgeting processes.
• Proficiency in HR software (HRIS, payroll systems, reporting tools) and Microsoft Office Suite.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to manage multiple tasks, meet deadlines, and maintain attention to detail.
• Strong leadership capabilities with the ability to influence and collaborate effectively at all levels of the organization.