pa / office manager.

about the job

• Day-to-day office management, including administration, human resources, security, health and safety
• Management of official communication with Malaysian Government Ministries
• Management and coordination of office and diary, including the external mailbox and phone lines
• Day to day management of driver
• Provision of logistical support for official visits (including arranging bilateral meetings, local transportation, accommodation, etc.)
• Arranging travel and protocol matters
• Records management, inventory management, and maintenance of contacts database
• Preparation of informal translations

• At least three years’ relevant professional experience in an office based role,
• Fluent in English and Bahasa Malaysia for stakeholder communication; a written test may apply
• Ability to work effectively in a fast-paced environment, manage multiple tasks and meet deadlines, plan and organise work and assignments with minimal supervision
• Proven ability to collate and distil large amounts of information, summarising findings to be used for management decisions and planning
• Excellent interpersonal, leadership and organisational skills and ability to work well in a team
• High level of discretion, commitment, reliability and attention to detail
• Computer literacy and information management skills
• Good working knowledge of Microsoft Office Suite (Outlook, Word, Excel)